For service clubs, societies & non-profits
Every handover, intact.
Koana is a records and meetings platform for volunteer service clubs, societies and non-profits. Members, meetings, minutes, projects, documents and money records stay with the club — not with whoever held the office last year — so a new team picks up exactly where the old one left off.
Start your club's record How it worksWhat Koana does
Members
One shared, up-to-date member list with roles, offices and terms. Each member controls whether others see their contact details.
Meetings
Plan meetings, send reminders, take attendance, record motions and keep minutes. Members reply Yes / Maybe / No in one tap.
Video calls
Choose who hosts. Koana makes the Google Meet or Zoom on the host's account and puts the Join button on the meeting.
Projects & service
Plan projects, track who will do what, and report the club's impact.
Documents
Keep the club's documents together, including files kept in the club's own Google Drive.
Share to your pages
Write a post once, add photos, and publish it to your club's own Facebook Page, Instagram and Threads, plus Koana Commons, in one step. Only what an officer writes, only to the pages they choose.
Clean handovers
When officers change, access moves to the new team. Nothing is lost and nobody has to forward old emails.
Google, Zoom and Meta, only when you connect them
Officers can choose to connect a Google, Zoom or Meta account. Koana then does only what the meeting or document needs:
- Sign in with Google — Koana receives your name, email address and profile picture to create your account. It never sees your Google password.
- Google Calendar & Meet (
calendar.app.created) — Koana creates one calendar of its own for the club's meetings and adds meetings there with a Meet link. It cannot see or change any other calendar or event. - Google Drive (
drive.file) — Koana can only see the files it creates or that you choose to open with Koana. - Facebook, Instagram & Threads — when an officer connects the club's own Page, Instagram account or Threads profile, Koana lists the Pages they manage so they can pick one, and publishes only the posts they write and send. It does not read messages, followers or insights, and never runs ads.
- Zoom — Koana creates, updates and cancels only the meetings scheduled in Koana. It does not read recordings, chats or other meetings.
Koana's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. We never sell data, show ads, or use it to train AI. Read the full Privacy Policy.
Who makes Koana
Koana is built by Koana Works (Vriesea LLC) for clubs and community groups. Questions: contact@koanaworks.com.